🚚 What is a delivery note?
A delivery note is one of the most important documents in goods transportation. It is not an invoice, but a document that accompanies products during their movement from one place to another.
It is used when:
Goods are transferred between business locations
Products are sent to a customer without immediate invoicing
Items are returned or sent for processing
In simple terms, it acts as the “identity card” of transported goods.
🧾 The transition to myDATA
In recent years, the Greek tax authority (AADE) has introduced the myDATA system, a digital platform for recording all business documents.
The delivery note is now fully integrated into this system. This means:
It is issued digitally
It is transmitted to the myDATA platform
It contributes to real-time monitoring of goods movement
This shift increases transparency while also requiring better organization from businesses.
⚙️ What is phase B?
The Phase B implementation of the delivery note in myDATA represents the more advanced stage of digital compliance.
It is not just about recording the document, but also about real-time digital control of the entire process.
📡 1. Faster data transmission
Information about goods movement must be transmitted to the tax authority more quickly and efficiently.
📲 2. ERP system integration
Businesses are required to use software systems that communicate directly with myDATA.
🔍 3. Improved monitoring
The tax administration gains better visibility of:
what is being transported
when it is being transported
who sends and receives the goods
📊 What changes for businesses?
Phase B introduces several important operational changes:
⏱️ Speed and accuracy
Companies must record data almost in real time, reducing delays and manual processes.
💻 Digital compliance
Paper-based delivery notes are no longer sufficient. Digital issuance through certified systems is required.
📦 Tracking of goods
Every movement of products is digitally recorded, creating a traceable history of logistics operations.
📋 What must a delivery note include?
Regardless of the phase, a delivery note must contain essential information:
🏢 Sender and receiver details
📍 Loading and delivery locations
📅 Date and time of dispatch
📦 Description and quantity of goods
🚛 Transport method
🎯 Purpose of transfer (sale, return, transfer, etc.)
In Phase B, all this data is also electronically submitted to myDATA.
⚠️ Challenges for businesses
The transition to Phase B is not always easy.
🔧 Technical difficulties
Many companies need to upgrade their software or ERP systems to meet the new requirements.
📚 Staff training
Employees must learn new digital procedures and reporting methods.
⏳ Time pressure
Data must be recorded and transmitted on time, otherwise discrepancies may occur with tax records.
📈 Benefits of phase B
Despite the challenges, Phase B offers significant advantages:
🔎 Transparency
Errors and inconsistencies in documentation are reduced.
📊 Better organization
Businesses gain a clearer overview of their supply chain and goods movement.
🧠 Automation
Modern systems reduce manual work and improve efficiency.
🛡️ Compliance and control
Tax compliance is strengthened, reducing the risk of irregularities or penalties.
🧭 Conclusion
The delivery note in Phase B of myDATA is not just another bureaucratic requirement. It is part of a broader digital transformation in Greece’s business environment.
Although it requires adaptation, it ultimately leads to:
more structured processes
fewer errors
better tracking of goods
greater transparency
Proper preparation and the use of appropriate digital tools are key to a smooth transition into this new era of business documentation.
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