01What a credit note is
A credit note is a tax document the seller issues to the buyer to reverse, fully or partly, a transaction that has already been invoiced. It works like a "negative" invoice: it reduces the seller's revenue and output VAT and, on the other side, the buyer's cost and input VAT.
It usually refers to the original document it corrects, so it is clear which transaction it concerns.
02When to issue one
The most common cases are:
- Returned goods, in full or in part.
- Discounts or volume rebates granted after the invoice was issued.
- Correcting a mistake, when a higher amount or quantity than the right one was invoiced.
- A cancelled deal after invoicing, when the sale does not go ahead.
An invoice that has been issued and transmitted is not corrected by deleting or editing it; reducing its value is done with a credit note. For special cases, such as cancelling a document issued by mistake, ask your accountant.
03Credit notes in myDATA
Like any sales document, a credit note is transmitted to AADE's myDATA and receives its own MARK. The myDATA document types include the correlated credit invoice (type 5.1), which refers to the MARK of the original invoice, and the non-correlated one (type 5.2), for credits that do not relate to one specific invoice, such as volume rebates.
With eFluper, the credit note is transmitted automatically the moment it is issued and comes back with its MARK and QR code, like every other document.